This Privacy Policy ("Policy") governs the manner in which The Organizer ("we," "us," or "our") collects, uses, maintains, and discloses personal data provided by participants ("you" or "your") in our gaming and esports events ("Events"). Your privacy is of paramount importance to us, and this Policy is designed to ensure that your personal data is processed in compliance with applicable data protection laws. By registering for our Events, you explicitly consent to the terms and conditions set forth in this Policy.
2. Data Collection
We may collect the following categories of personal data from you upon registration for our Events:
2.1 Personal Identifiers: Including, but not limited to, your full name, email address, phone number, GamerTag/Username, and, where applicable, job title and company name.
2.2 Demographic Information: Such as your location, gender, and nationality, may be collected to enhance the inclusivity and diversity of our Events.
2.3 Additional Information: Any other personal data you voluntarily provide during the registration process or through subsequent communications.
3. Purpose of Data Processing
The personal data collected will be processed for the following purposes:
3.1 Event Administration: To facilitate your participation in the Events, including registration, roster management, and communication of event-related information.
3.2 Communication: To send essential emails with updates on existing, new and upcoming events and information including but not limited to, schedules, rules, and any amendments thereto, ensuring effective participation and compliance.
3.3 Personalization: To tailor the Events to your preferences and optimize your gaming experience.
3.4 Community Analysis: To analyze demographic data to foster a more inclusive and diverse gaming community.
3.5 Legal Compliance: To ensure adherence to applicable legal obligations and regulatory requirements.
4. Lawful Basis for Processing
The processing of your personal data is based on the following:
4.1 Consent: Your explicit consent, provided at the time of registration, serves as the primary basis for processing your personal data.
4.2 Contractual Necessity: Processing is necessary for the performance of a contract to which you are a party, namely, your participation in the Events.
4.3 Legitimate Interests: Processing is necessary for the legitimate interests pursued by us, such as improving the quality of the Events and ensuring efficient administration.
4.4 Legal Obligations: Processing is necessary to comply with legal obligations to which we are subject, including but not limited to, data protection and privacy laws.
5. Data Sharing and Disclosure
Your personal data may be disclosed to the following third parties:
5.1 Event Partners and Sponsors: Data may be shared with partners and sponsors for purposes consistent with the objectives of the Events, including networking opportunities, promotional activities, and exclusive offers.
5.2 Service Providers: We may engage third-party service providers to perform functions on our behalf, such as event management, data processing, and technical support. These providers are contractually obligated to protect your data in accordance with this Policy.
5.3 Legal and Regulatory Authorities: We may disclose your personal data to governmental authorities or law enforcement agencies if required by law, or if such disclosure is necessary to protect our rights or to comply with a legal obligation.
6. Data Retention
6.1 Retention Period: Your personal data will be retained only for as long as necessary to fulfill the purposes for which it was collected, or as required by applicable law.
6.2 Data Deletion: Upon conclusion of the Events, your personal data will be permanently deleted within thirty (30) days, unless a longer retention period is required or permitted by law.
7. Data Subject Rights
Under the UAE Personal Data Protection Law, you have the following rights with respect to your personal data:
7.1 Right of Access: You have the right to request access to the personal data we hold about you.
7.2 Right to Rectification: You have the right to request correction of any inaccurate or incomplete personal data.
7.3 Right to Erasure: You have the right to request the deletion of your personal data, subject to certain legal exceptions.
7.4 Right to Object: You have the right to object to the processing of your personal data under certain circumstances.
7.5 Right to Withdraw Consent: You have the right to withdraw your consent to the processing of your personal data at any time.
To exercise these rights, please contact us on Discord. We will respond to your request in accordance with applicable legal requirements.
8. Data Security
We implement appropriate technical and organizational measures to safeguard your personal data against unauthorized access, alteration, disclosure, or destruction. These measures include, but are not limited to, data encryption, secure servers, and access controls.
9. International Data Transfers
Your personal data may be transferred to, stored, and processed in jurisdictions outside the UAE, where data protection standards may differ. In such cases, we will notify you of the intended transfer and provide a 48-hour window for you to respond with any objections. If no response is received within this timeframe, we will proceed with the transfer. To ensure your data remains protected, we will implement appropriate safeguards, including the use of Standard Contractual Clauses approved by relevant regulatory authorities and encryption of data during transit and storage. These measures are designed to maintain a level of protection consistent with the data protection laws in the UAE and the receiving jurisdiction.
Some of our services that are essential for the user journey, website performance and accurate marketing processes are:
Twilio SendGrid - For sending you a verification and/or a confirmation email
Twilio OTP - For sending you a verification and/or a confirmation SMS
Google Analytics - Used by Google Analytics to collect data on a number of activities including, the number of times a user has visited the website, pages visited, dates of the visits as well as the duration during each visit session.
For further information, please see any relevant third party privacy policies or the applicable terms of use for the relevant service.
10. Children’s Privacy
Participants under the age of sixteen (16) must obtain parental or guardian consent prior to registration. We take special care to ensure that the personal data of minors is processed in a manner that is compliant with applicable laws and is protected against misuse.
11. Policy Amendments
We reserve the right to amend this Policy at any time. Any material changes will be communicated to you through appropriate channels, including email notifications and/or updates on our website. Your continued participation in the Events following such changes constitutes your acceptance of the revised Policy.
12. Contact Information
If you have any questions, concerns, or requests regarding this Privacy Policy or our data processing practices, please co
ntact us by sending an mail.
By registering for and participating in the Events, you acknowledge that you have read, understood, and agree to be bound by the terms of this Privacy Policy.
Last Updated: August 12, 2024
Cookies Policy
Our Cookies Policy was last updated on 09/08/2024.
This Cookies Policy explains what Cookies are and how We use them. You should read this policy so You can understand what type of cookies We use, or the information We collect using Cookies and how that information is used.
Cookies do not typically contain any information that personally identifies a user, but personal information that we store about You may be linked to the information stored in and obtained from Cookies. For further information on how We use, store and keep your personal data secure, see our Privacy Policy. This Disclaimer was generated by TermsFeed Cookies Policy Generator.
We do not store sensitive personal information, such as mailing addresses, account passwords, etc. in the Cookies We use.
Interpretation and Definitions
Interpretation
The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.
Definitions
For the purposes of this Cookies Policy:
“Company” (referred to as either "the Company", "We", "Us" or "Our" in this Cookies Policy) refers to “Animenia”.
“Cookies” means small files that are placed on Your computer, mobile device or any other device by a website, containing details of your browsing history on that website among its many uses.
“Website” refers to Animenia Website, accessible from animenia.zemmz.com
“You” means the individual accessing or using the Website, or a company, or any legal entity on behalf of which such individual is accessing or using the Website, as applicable.
The use of the Cookies
Type of Cookies We Use
Cookies can be "Persistent" or "Session" Cookies. Persistent Cookies remain on your personal computer or mobile device when You go offline, while Session Cookies are deleted as soon as You close your web browser.
We use both session and persistent Cookies for the purposes set out below:
Necessary / Essential Cookies
Type: Session Cookies
Administered by: Us
Purpose: These Cookies are essential to provide You with services available through the Website and to enable You to use some of its features. They help to authenticate users and prevent fraudulent use of user accounts. Without these Cookies, the services that You have asked for cannot be provided, and We only use these Cookies to provide You with those services.
Cookies Policy / Notice Acceptance Cookies
Type: Persistent Cookies
Administered by: Us
Purpose: These Cookies identify if users have accepted the use of cookies on the Website
Functionality Cookies
Type: Persistent Cookies
Administered by: Us
Purpose: These Cookies allow us to remember choices You make when You use the Website, such as remembering your login details or language preference. The purpose of these Cookies is to provide You with a more personal experience and to avoid You having to re-enter your preferences every time You use the Website.
Tracking and Performance Cookies
Type: Persistent Cookies
Administered by: Third-Parties
Purpose: These Cookies are used to track information about traffic to the Website and how users use the Website. The information gathered via these Cookies may directly or indirectly identify you as an individual visitor. This is because the information collected is typically linked to a pseudonymous identifier associated with the device you use to access the Website. We may also use these Cookies to test new advertisements, pages, features or new functionality of the Website to see how our users react to them.
Your Choices Regarding Cookies
If You prefer to avoid the use of Cookies on the Website, first You must disable the use of Cookies in your browser and then delete the Cookies saved in your browser associated with this website. You may use this option for preventing the use of Cookies at any time.
If You do not accept Our Cookies, You may experience some inconvenience in your use of the Website and some features may not function properly.
If You'd like to delete Cookies or instruct your web browser to delete or refuse Cookies, please visit the help pages of your web browser.
